TRIANGLE WOMEN IN BUSINESS CODE OF CONDUCT
Effective Date: 13 February 2019.
1. Triangle Women in Business and its representatives must, at all times, comply with all applicable laws and regulations. Triangle Women in Business will not condone the activities of representatives who achieve results through violation of the law or unethical business dealings. This includes any payments for illegal acts, indirect contributions, rebates, and bribery. Triangle Women in Business does not permit any activity that fails to stand the closest possible public scrutiny.
2. All business conduct should be well above the minimum standards required by law. Accordingly, representatives must ensure that their actions cannot be interpreted as being, in any way, in contravention of the laws and guidelines governing TWIB’s operations.
3. Representatives uncertain about the application or interpretation of any legal requirements should refer the matter to the Board, who, if necessary, should seek appropriate legal advice.
4. Triangle Women in Business expects its representatives to conduct themselves in a businesslike manner. Drinking, gambling, fighting, swearing, and similar unprofessional activities are strictly prohibited while representing TWIB unless in situations where alcohol is appropriate.
5. Representatives must not engage in sexual harassment, or conduct themselves in a way that could be construed as such, for example, by using inappropriate language, keeping or posting inappropriate materials, or accessing inappropriate materials while representing TWIB.
6. Triangle Women in Business expects that representatives will perform their duties conscientiously, honestly, and in accordance with the best interests of TWIB. Regardless of the circumstances, if representatives sense that a course of action they have pursued, or are presently pursuing, or are contemplating pursuing may involve them in a conflict of interest with TWIB, they should immediately communicate all the facts to the Board.
7. Outside Activities, Employment, and Directorships: All representatives share a serious responsibility for the TWIB’s good public relations, especially at the community level. Their readiness to help with religious, charitable, educational, and civic activities brings credit to TWIB and is encouraged. Representatives must, however, avoid acquiring any business interest or participating in any other activity outside TWIB that would, or would appear to create a conflict of interest - an obligation, interest, or distraction - that may interfere with the independent exercise of judgment in TWIB’s best interest.
8. Representatives who have access to TWIB funds in any form must follow the prescribed procedures for recording, handling, and protecting money as detailed in TWIB’s policies and procedures or other explanatory materials, or both. Triangle Women in Business imposes strict standards to prevent fraud and dishonesty. If representatives become aware of any evidence of fraud and dishonesty, they should immediately advise the Board or seek appropriate legal guidance so that TWIB can promptly investigate further.
9. When an employee’s position requires spending TWIB funds or incurring any reimbursable personal expenses, that individual must use good judgment on TWIB’s behalf to ensure that good value is received for every expenditure.
10. TWIB funds and all other assets of TWIB are purposed for TWIB only and not for personal benefit. This includes the personal use of organizational assets, such as computers.
11. Accurate and reliable records of many kinds are necessary to meet TWIB’s legal and financial obligations and to manage the affairs of TWIB. Triangle Women in Business’s books and records must reflect in an accurate and timely manner all business transactions. The representatives responsible for accounting and recordkeeping must fully disclose and record all assets, liabilities, or both, and must exercise diligence in enforcing these requirements.
12. Representatives must not make or engage in any false record or communication of any kind, whether internal or external, including but not limited to: False expense, attendance, production, financial, or similar reports and statements, False advertising, deceptive marketing practices, or other misleading representations.
13. Dealing With Outside People and organizations: Representatives must take care to separate their personal roles from their TWIB positions when communicating on matters not involving TWIB business. Representatives must not use organization identification, stationery, supplies, and equipment for personal or political matters.
14. When communicating publicly on matters that involve TWIB business, representatives must not presume to speak for TWIB on any topic, unless they are certain that the views they express are those of TWIB, and it is TWIB’s desire that such views be publicly disseminated.
15. When dealing with anyone outside TWIB, including public officials, representatives must take care not to compromise the integrity or damage the reputation of either TWIB, or any outside individual, business, or government body.
16. Prompt Communications: In all matters relevant to customers, suppliers, government authorities, the public and others in TWIB, all representatives must make every effort to achieve complete, accurate, and timely communications - responding promptly and courteously to all proper requests for information and to all complaints.
17. Privacy and Confidentiality: When handling financial and personal information about customers or others with whom TWIB has dealings, observe the following principles:
• Collect, use, and retain only the personal information necessary for TWIB’s business. Whenever possible, obtain any relevant information directly from the person concerned. Use only reputable and reliable sources to supplement this information.
• Retain information only for as long as necessary or as required by law. Protect the physical security of this information.
• Limit internal access to personal information to those with a legitimate business reason for seeking that information. Use only personal information for the purposes for which it was originally obtained. Obtain the consent of the person concerned before externally disclosing any personal information, unless legal process or contractual obligation provides otherwise.
18. Members must not use the membership directory for advertising, recruiting, cold calling, or other prohibited activities.
19. Members must not publicly disparage the reputation of TWIB or its members. The board is available to help mediate disputes and hear grievances.
20. Group information should not be shared with members outside of the group, or with other groups to include processes, files, articles, photos, videos, directory list, or any other content on the website in any area.
21. Triangle Women in Business focuses on women in the Triangle and helping them reach their business goals. We are inclusive and diverse, and we do not discriminate based on race, age, disability, color, creed, national origin, religion, or sexual orientation. Violations to the Code of Conduct are not tolerated. We are dedicated to creating an inclusive and diverse environment for empowering female entrepreneurs.
22. Members who violate any of these guidelines can have their membership revoked at the sole discretion of the board.