TRIANGLE WOMEN IN BUSINESS PRIVACY POLICY

 

Effective Date: 13 February 2019.

 

This Privacy Policy explains the collection, use, processing, transferring and disclosure of personal information by Triangle Women in Business Corporation (“TWIB” or “Triangle Women in Business”), a North Carolina business organization.

This Privacy Policy is incorporated into and made part of Triangle Women in Business Terms of Use (“Master Terms”) located at https://www.trianglewomeninbusiness.com/terms-of-use
 

1.Unless otherwise noted on a particular website or service hosted by Triangle Women in Business, this Privacy Policy applies to your use of all websites that Triangle Women in Business operates. This Privacy Policy also applies to all products, information, and services provided through the Websites, including without limitation.

By accessing or using any of the Services, you are accepting and agreeing to the practices described in this Privacy Policy.

 

2. Our Principles

Triangle Women in Business has designed this policy to be consistent with the following principles:

Privacy policies should be human readable and easy to find.

Data collection, storage, and processing should be simplified as much as possible to enhance security, ensure consistency, and make the practices easy for users to understand.

Data practices should always meet the reasonable expectations of users.

 

3. Personal Information TWIB Collects and How it is Used

As used in this policy, “personal information” means information that would allow someone to identify you, including your name, email address, IP address, or other information from which someone could deduce your identity.

 

TWIB collects and uses personal information in the following ways:

Website and Fundraising Analytics: When you visit our Websites and use our Services, TWIB collects some information about your activities through tools such as Google Analytics. The type of information that we collect focuses on general information such as country or city where you are located, pages visited, time spent on pages, heat-map of visitors’ activity on the site, information about the browser you are using, etc. TWIB collects and uses this information pursuant to our legitimate interest in enhancing the security and utility of our Services. The information we gather and process is used in the aggregate to spot trends without deliberately identifying individuals, except in cases where you engage in a transaction with Triangle Women in Business by donating or transferring money, purchasing merchandise or services, or buying a ticket for an event or program. In those cases, TWIB retains certain information about your visit to the Services, including information about the referral site that led you to our Services, pursuant to its legitimate interest in understanding its community of supporters for fundraising purposes, and this information is stored in connection with other personal information you provide to TWIB.

 

Note that you can learn about Google’s practices in connection with its analytics services and how to opt out of it by downloading the Google Analytics opt-out browser add-on, available at https://tools.google.com/dlpage/gaoptout. Being a member of TWIB means that you consent to being contacted by TWIB for the purposes of marketing, fundraising, or any other reasonable reason.

 

Information from Cookies: We and our service providers (for example, Google Analytics as described above) may collect information using cookies or similar technologies for the purposes described above and below. Cookies are pieces of information that are stored by your browser on the hard drive or memory of your computer or other Internet access device.  Cookies may enable us to personalize your experience on the Services, maintain a persistent session, passively collect demographic information about your computer, and monitor advertisements and other activities. The Websites may use different kinds of cookies and other types of local storage (such as browser-based or plugin-based local storage).

Log-In Services: When you register to obtain a user account on any of the Services (any such person, a “Registered User”), including but not limited to the login service available through Wix or other website and hosting provider that TWIB employs, you will be asked to provide personal information to create your account and establish a password and profile. TWIB collects and uses this personal information pursuant to its legitimate interest in establishing and maintaining your account providing you with the features we provide Registered Users. We may use your email address to contact you regarding changes to this policy or other applicable policies. The name or nickname you provide in connection with your account may be used to attribute you in connection with any content you submit to any Service. In addition, whenever you use a TWIB Login Service to log into a Website or use the Services, our servers keep a plain text log of the Websites you visit and when you visit them.

 

Events: When you sign up for an event hosted or supported by Triangle Women in Business, you will be asked to provide some personal information, including your name, email address, and other information as needed. TWIB collects and uses this personal information pursuant to its legitimate interest in organizing and running the relevant event. We may share your personal information with vendors, third party contractors, partner organizations, and volunteers for the purpose of organizing and running the event and related activities.

Emails and Newsletters: When you sign up to receive updates from Triangle Women in Business or otherwise subscribe to one of our mailing lists, you will be asked to provide some personal information. TWIB collects and uses this personal information pursuant to its legitimate interest in providing news and updates to, and collaborating with, its supporters and volunteers. You may unsubscribe from our mailing list at any time by clicking on the “unsubscribe” link at the bottom of each newsletter.

 

Email Analytics: When you receive communications from TWIB after signing up for the TWIB newsletter, campaign updates, or other ongoing email communications from TWIB, we use analytics to track whether you open the mail, click on the links, and otherwise interact with what we send. You may opt out of this tracking by choosing to get plain-text emails from TWIB. TWIB collects and uses this personal information pursuant to its legitimate interest in understanding the interests of its community of supporters and volunteers in order to provide more relevant news and updates.

Financials: When you send money to Triangle Women in Business, purchase a membership or merchandise, or pay for attendance at an event or participation in the TWIB program, you will be asked to provide personal information, including payment information. TWIB collects and uses this personal information pursuant to its legitimate interest in raising funds to ensure the sustainability of our nonprofit organization and, where applicable, to provide you with the merchandise, event, or program you purchased.

 

Triangle Women in Business Membership: In connection with your application for TWIB membership, you will be required to provide certain personal information. TWIB collects and uses that personal information pursuant to its legitimate interest in evaluating applications for TWIB membership and for helping to manage the TWIB once you are admitted.

In connection with your application you may be asked to have two TWIB members provide information about you in order to vouch for you as a potential member of the TWIB. The personal information you provide with your application will be shared with the individuals you select to vouch for you, and with those reviewing your application, including the Board members.

 

If you vouch for someone’s application to the TWIB, your personal information will be shared with those reviewing the application, including the Board, and if you provide a positive vouching statement, that statement will be shared with the applicant if and when they are admitted for membership.

If you are admitted to membership in the TWIB, you will be given a members’ only profile page, editable by you, which will be pre-populated with certain information you provide with your application. Your name, areas of service, images and other content you upload will be publicly displayed to anyone who visits the site in the public Directory. Further, if you are admitted, your information will be transferred to and from the various fora that further the TWIB mission and enable the TWIB, including platforms, working groups, and the Board, for purposes of participation, activity interaction, and other purposes related to the mission, vision, and activities of TWIB.

 

If your TWIB membership application is rejected, the personal information that was collected from you and from the form will be deleted after TWIB sends out the decision.

 

Funding and Participation Opportunities: When you apply for a scholarship, grant, or fellowship from Triangle Women in Business, or when you apply to be selected to participate in one of our other programs, TWIB will collect certain personal information from you in order to evaluate your application and process your funding as necessary. TWIB collects and uses this personal information pursuant to its legitimate interest in providing funding and participation opportunities to its supporters and volunteers and in order to comply with its legal obligations under applicable law. We will share that information with the people who are designated to select participants in, and help manage, those programs, which may include people not employed by Triangle Women in Business.

 

Other Voluntarily Provided Information: When you provide feedback to Triangle Women in Business, sign a petition distributed by TWIB, or otherwise submit personal information to Triangle Women in Business, TWIB collects and uses this personal information pursuant to its legitimate interest in better understanding our community of members and in furtherance of the particular program or activity to which you provided feedback or other input.

 

4. Retention of Personal Information

The majority of the personal information collected and used as explained in Section 3 above is aggregated and stored in a central database provided by a third-party service provider. TWIB aggregates this data pursuant to its legitimate interest in having information stored in a single location to minimize complexity, increase consistency in internal practices, better understand its community of supporters and volunteers, and enhance the security of the data. 

TWIB erases the web browser logs described above on a regular, rolling basis. We generally retain other personal information for the purposes for which it was collected. This may mean that we retain your personal information indefinitely in some cases.

 

5. Access to Your Personal Information

You are generally entitled to access any personal information that Triangle Women in Business holds and to have inaccurate data corrected or removed to the extent TWIB still maintains it. In certain circumstances, you also may have the right to object or restrict for legitimate reasons to the processing or transfer of personal information. If you wish to exercise any of these rights, please write to trianglewomeninbusiness@gmail.com explaining your request.

 

6. Disclosure of Your Personal Information

TWIB does not disclose personal information to third parties except as specified elsewhere in this policy and in the following instances:

Triangle Women in Business may share personal information with our contractors and service providers in order to undertake the activities described in Section 3. 

 

We may disclose your personal information to third parties in a good faith belief that such disclosure is reasonably necessary to (a) take action regarding suspected illegal activities; (b) enforce or apply our Master Terms and this Privacy Policy; (c) enforce our Charter, including the Code of Conduct and policies contained and incorporated therein, or (d) comply with legal process, such as a search warrant, subpoena, statute, or court order.

 

7. Security of Your Personal Information

Triangle Women in Business has implemented reasonable physical, technical, and organizational security measures for personal information that Triangle Women in Business processes against accidental or unlawful destruction, or accidental loss, alteration, unauthorized disclosure or access, in compliance with applicable law. However, no website can fully eliminate security risks. Third parties may circumvent our security measures to unlawfully intercept or access transmissions or private communications. If any data breach occurs, we will post a reasonably prominent notice to the Websites and comply with all other applicable data privacy requirements including, when required, personal notice to you if you have provided and we have maintained an email address for you.

 

The TWIB Login Services account systems through Wix have security risks in addition to those described above. Among other things, they are vulnerable to DNS attacks, and using any TWIB Login Service may increase the risk of phishing.

 

8. Children

The Services are not directed at children under the age of 18. Our Master Terms specifically prohibit anyone using our Services from submitting any personally identifiable information about persons under 18 years of age. Any person who provides their personal information to TWIB through the Services represents that they are 18 years of age or older.

9. Third Party Service Providers

Triangle Women in Business uses many third-party service providers in connection with the Services, including website hosting services, database management, credit card processing, and many more including but not limited to Wix, Google, and Pay Pal. Some of these service providers may place session cookies on your computer, and they may collect and store your personal information on our behalf in accordance with the data practices and purposes explained above in Section 3.

 

10. Third Party Sites

The Services may provide links to a wide variety of third-party websites including but not limited to Pay Pal, or Google. You should consult the respective privacy policies of these third-party websites. This Privacy Policy does not apply to, and we cannot control the activities of, such other websites.

 

11. Location of Services

If you are accessing or using the Services in regions with laws governing data collection, processing, transfer and use, please note that when we use and share your data as specified in this policy, we may transfer your information to recipients in countries other than the country in which the information was originally collected. Those countries may not have the same data protection laws as the country in which you initially provided the information.

The Services are currently hosted in the United States, which means your personal information will be located on servers in the United States.  This may change from time to time.  The majority of contractors that Triangle Women in Business is using as of the effective date of this Privacy Policy are located in the United States, but this may change from time to time.

 

12. Changes to this Privacy Policy

We may occasionally update this Privacy Policy. When we do, we will provide you with notice of such update through (at a minimum) a reasonably prominent notice on the Websites and Services, and will revise the Effective Date above. We encourage you to periodically review this Privacy Policy to stay informed about how we are protecting, using, processing and transferring the personal information we collect.

Proudly serving our members from all over the Triangle, Raleigh , Durham, Chapel Hill and all towns in between. 
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